Payments

Payment procedures

Invoicing

Invoices will be accepted either electronically or in hard copy. Invoices will only be considered valid if they:

  • Contain the name and address of the payee
  • Are addressed to the Competition and Consumer Protection Commission (CCPC)
  • Are dated appropriately
  • Contain specifics regarding the charge, including relevant tax

Hard copy invoices should be addressed to:

Finance Personnel
CCPC
Bloom House
Railway Street
Dublin 1
D01 C576

 

The CCPC will not be responsible for invoices not reaching the CCPC and therefore if an invoice has not been paid within 15 days the supplier should follow up to ensure it was received.

Disputes regarding invoices will be dealt with by Joe O’Rourke, Head of Finance, who can be contacted via email at joeorourke@ccpc.ie or by phone at +353 (0)1 4703604. If an invoice is disputed by the CCPC, the supplier will be notified orally as soon as practicable, with full details provided, in writing, within three days of receipt of the invoice.

Payments

The CCPC aims to pay suppliers within 15 days of receipt of a valid invoice for goods or services.

However, in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2012 (SI 508/2012) the CCPC will pay a fee to a supplier if a payment is made after 30 days.

Performance reporting

Every quarter a Performance Report in respect of the CCPC’s payments will be published. Performance Reports will show:

  • The total number of payments made in the quarter and their value
  • The timeline in which they were paid, and
  • Details of Purchase Orders for €20,000 or more paid by the CCPC

Payments and contracts

CCPC payments over €20,000 in Q3 2018

Sage 200 Urn Supplier Total (€) Description Paid Transaction Date
006-08-0000006343/006-08-0000009782 Fexco €41,416 Consumer helpline services Yes 09/07/2018
006-08-0000009992/006-08-0000006485 Fexco €41,416 Consumer helpline services Yes 09/08/2018
006-08-0000006543/006-08-0000010053 Fexco €41,416 Consumer helpline services Yes 31/08/2018
006-08-0000009830/006-08-0000006344 OPW €136,811 Rent & Charges Yes 09/07/2018
006-02-0000006356 Carat €24,600 Media Buy Campaigns Yes 10/07/2018

CCPC payments over €20,000 in Q2 2018

Sage 200 Urn Supplier Total (€) Description Paid Transaction Date
006-08-0000009290 Fexco €31,349.45 Consumer helpline services Yes 19/04/2018
006-08-0000009411 Fexco €31,349.45 Consumer helpline services Yes 10/05/2018
006-08-0000009622 Fexco €40,267.59 Consumer helpline services Yes 13/06/2018
006-08-0000009472 ECC €104,041.12 First funding payment Yes 21/05/2018
006-08-0000009667 Eversheds Sutherland €26,668.19 Legal advice regarding GDPR Yes 26/06/2018
006-08-0000006126 Carat €41,205.25 PCP Journal partnership Yes 15/05/2018
006-08-0000009441 Carat €41,205.25 PCP Journal partnership Yes 15/05/2018
006-08-0000006221 Carat €26,120.77 PCP radio Yes 01/06/2018
006-08-0000009624 OPW €23,277.55 Building services charges Yes 18/06/2018
006-08-0000009141 OPW €109,449.17 Rent Yes 05/04/2018
006-08-0000005947 OPW €27,362.30 Rent Yes 05/04/2018

CCPC payments over €20,000 in Q1 2018

Sage 200 Urn Supplier Total (€) Description Paid Transaction Date
006-08-0000005804/006-08-0000008919 Fexco €39,186.81 Provision of helpline services for February 2018 Yes 15/02/2018
006-08-0000005868/006-08-0000009012 Fexco €39,186.81 Provision of helpline services for March 2018 Yes 07/03/2018
006-08-0000008751/006-08-0000005690 Comptroller & Auditor General €22,000.00 Audit of 2016 CCPC Accounts Yes 15/01/2018
006-08-0000008616/006-08-0000005626 OPW €136,811.47 Rent Yes 03/01/2018


Notes:                                                                                 

  • Payments are inclusive of VAT where appropriate
  •  Suppliers subject to Withholding Tax will have it deducted at point of payment which may decrease the amount actually paid to under €20,000
  • Penalty Interest may be added at point of payment for late payments over 30 days (or whatever is agreed with the supplier) which will increase the payment
  • In addition, if the penalty interest amount calculated goes over €125 it is then subject to DIRT
  • Some payments may be excluded if their publication would be precluded under Freedom of Information legislation

Procurement policy

The CCPC applies procurement principles in line with both EU legislation and national guidelines applicable to non-commercial state bodies. Please see below a list of all current ICT contracts in excess of €10k and other contracts with a value in excess of €25k.

Contract register

Contract type Contractor Contract Value (ex. VAT) Contract award date/duration Brief description of contract
Accountancy services Crowleys DFK Between €225k – €600k 13/07/2015 -2 years an option to extend for a further 1 year, with two such extensions permitted. Provision of accountancy services to the CCPC to include funding drawdown, financial administration work, financial management reporting, preparation of annual accounts and audit material.
Media buy services Carat €2m – €2.4m 01/07/2015 – 2 years with an option to extend for two 12 month periods. Advertising strategy and media selection for campaigns, in addition to procuring media on behalf of the CCPC.
ICT consultancy Mazars €150k 23/10/2015 -3 year contract with an option to extend by two six month periods. Three phase ICT project covering strategy development and governance, document management and high level implementation support.
Provision of quantitative and qualitative market research services Amárach Research Between €50k and €200k 11/7/16 –

2 years with an option to extend for a further 1 year period.

This contract involves conducting research amongst consumers and businesses relating to their experiences and behaviours in markets.
Provision of online quantitative market research services Coyne Research Between €30k and €90k 11/7/16 –

2 years with an option to extend for a further 1 year period.

This contract involves conducting research amongst consumers relating to their experiences and behaviours in markets.
Contact Management Services Fexco €1.5m – €2m 28/07/2017 – 4 years with an option to extend for one 12 month period. Dealing with dedicated consumer helpline, telephone and email contacts, managing the CCPC’s social media queries.
Internal Audit Services ASM (B) Ltd €90k 08/12/2017 – 3 years with an option to extend for one six month period. Fulfil the Internal Audit Function on behalf of the CCPC.
Media & Stakeholder Communications Carr Communications €200k 01/01/2018 – 1 year with an option to extend for one 12 month period. Media relations and strategic communications services to support the achievement of the CCPC’s strategic objectives through media and stakeholder communications and engagement.
UCS Support and Maintenance PFH €75,730 06/02/2017 – 3 years with an option to extend for up to two 12 month periods. Supply, installation, maintenance and support of an on-premises Unified Communications Solution to provide a comprehensive set of telephony and email services.
Managed Print Services IPS €59k 03/04/2017 – 3 years Rental of printer hardware and provision of all printer consumables, support and maintenance services.
Legal Services Eversheds Sutherland €80k 13/11/2017 – 2 years with an option to extend for up to two 12 month periods. Legal advice and support on Data Protection Law.
Cleaning Grosvenor Cleaning €122k 01/04/2018 – 2 years with an option to to extend for up to two 12 month periods. Cleaning services in the CCPC’s office.
Recruitment Services Sigmar Recruitment €180k 28/05/2018 – 18 months with an option to extend for up to two 12 month periods. Manage end to end recruitment process for the CCPC.
Website Development, Support & Hosting Services Professional Granite Consulting Ltd €300k 30/09/2018 – 2 years with an option to extend for two 12 month periods. Provision of a hosting service for the website, ongoing support and maintenance and delivery of website development projects
ICT Managed Services Trilogy Technologies €490k 22/10/2018 – 2 years with an option to extend for two 12 month periods. The provision of ICT Managed Services both on and offsite along with ad-hoc project work.
Provision of Advertising Services BBDO €440k 01/11/2018 – 2 years with an option to extend for two 12 month periods. Developing appropriate creative advertising and design assets for multiple media platforms.
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